Adding Clip Art and Pictures

Inserting Clip Art into a Slide

Clip art is a collection of graphical images. You can easily enhance your presentation with clip art in a few easy steps.

To Insert Clip Art into a Slide:

• In the Outline view in the left pane, select the slide in which you want the clip art to appear.
• Click the Clip Art button on the Drawing Toolbar.

OR

• Select the slide you want to work on.
• Click on the down-pointing arrow in the Task Pane Clip Art.

If you are working with a slide that has an icon for clip art, click on the icon. You'll learn more about this later in this lesson.

Searching for Clip Art

Once you activate the Clip Art option, a search menu appears on the screen.

To Search for Clip Art

• With the Search dialog box open, type the name of the image that you are looking for. For example, people, buildings, winter.
• Click on Go.

• Click on the clip art that you want to insert.

• Click OK.
• The clip art appears in your slide.

You can move or resize clip art and other content once it has been inserted into a slide. You'll learn more about this later in this lesson.

Searching for Clip Art on the Web

To find a larger selection of clip art, you can browse for clip art on the Web. To begin, make sure that you are logged onto the Internet.

To Search for Clip Art on the Web

• With the Search dialog box open, type the name of what you are looking for. For example, people, buildings, winter.
• Under Search in:, click the down-pointing arrow next to Selected collections and check the box next to Web Collections.

• Browse through the different clip art options.
• Click on the clip art that you want to insert.

Inserting Pictures from File

Adding pictures to your presentation may also help engage the audience's attention. You can insert pictures that you have on file on your computer.

To Insert a Picture from File:

• Click on Insert Picture From File.

• Navigate to the folder where you've saved your picture.
• Click on the picture you want to insert into the slide.

OR

• Click the Insert Picture button on the Drawing Toolbar.

• Navigate to the picture that you want to use.
• Select the picture and click Insert.

Inserting Pictures or Clip Art Using a Slide Design Layout

Some slide layouts already have icons for clip art and pictures. PowerPoint allows you to insert pictures though these slide design layouts.

To Insert Pictures Using a Slide Design Layout:

• Browse the slide design layouts to find one with an icon for a picture.
• Click on the picture icon.

• Navigate to the picture you want to insert.
• Select the picture and click Insert.

Resizing Pictures and Clip Art

Once you insert clip art or a picture, you may need to resize it to better fit your slide.

To Resize Pictures or Clip Art:

• Click the cursor the edge of the graphic and a resizing handle appears. A resizing handle is a black, double-headed arrow that changes to a "plus sign", + ,once you start resizing the image:
• Drag the graphic to the size that you want.

Formatting Text

Adding Text to an Original Slide

Many of PowerPoint's slides have text boxes already included and ready for you to add information. However, if you create an original slide you'll need to add a text box or two.

To Add Text to an Original Slide:

• Insert a blank New Slide.

• Click on the Text Box button in the Drawing Toolbar.

• Click and drag your mouse pointer to create a text box on the slide.

OR

• Click on Insert Text Box.

• Click and drag your mouse pointer to create a text box.

The Formatting Toolbar

PowerPoint's default font or text type is Arial. However, you may want to change the font type, font size and more. Use the Formatting Toolbar to set the color, size, and overall look of your text. It doesn't matter whether the text is an original slide or is in a preset layout.
Here are some of the formatting options:

• Font type
• Font size
• Bold, Italics, and Underline
• Center, Align Left, and Align Right
• Bullets and Numbering
• Font color
• Increase Font Size
• Decrease Indent

For more formatting buttons, click on the down-pointing arrow at the end of the toolbar. Choose Add or Remove Buttons - Formatting. Choose any additional options you want on the Formatting Toolbar. You can also choose Show Buttons on Two Rows.

Formatting Text

The Formatting Toolbar allows you to make many changes to your text to give it the look you want for your presentation.

To Format Text

• In the Formatting Toolbar, click on the down-pointing arrow OR button for the item you want to format.
• For example, to set the font size for text you haven't typed yet, click on the down-pointing arrow next to the number and choose the font size. To change the font color, click on the down-pointing arrow next to the "underlined" A.

• To make formatting changes to existing text, highlight the text and click on the down-pointing arrow OR button for the formatting change.

Take some time to experiment with the different formatting options to decide what's best for your presentation.

The Format Menu

You can also use the Format menu to make formatting changes to the text in your presentation.

To Use the Format Menu:

• Click on Format Font.

• A dialog box opens.

• Choose the font, font style, and/or size.
• Click OK

Cut, Copy, and Paste

Once you've determined how your text will appear in your slides, you may need to cut copy or paste some information.

To Copy and Paste:

• Select the text you want to copy.

• Click the copy button on the Standard Toolbar. (Ctrl + C)

• Move your mouse pointer to the location on the slide where you want the text to appear.
• Click the paste button on the Standard Toolbar. (Ctrl +V)

To Cut and Paste:

• Select the text you want to cut.
• Click the cut button on the Standard Toolbar. (Ctrl + X )

• Move your mouse pointer to the location on the slide where you want the text to appear.
• Click the paste button on the Standard Toolbar. (Ctrl +V)

The keyboard shortcuts - Ctrl + C, Ctrl + X, and Ctrl + V - can help make cutting, copying and pasting faster. If you don't already know them, learn these shortcuts.

Applying a Design Template

Applying a Design Template

PowerPoint offers Design Templates to make it easy to create an attractive presentation. These templates come in a variety of colors and styles. You can apply a design to existing slides or begin a new presentation with a template.

To Begin a New Presentation with a Design Template:

• Open PowerPoint.
• In the Task Pane under New, click on From Design Template.

• A list of templates appears.
• Move your mouse pointer through the different designs or use the scroll bar.
• Click on the down-pointing arrow in the gray box next to the template that you like.
• Choose Apply to All Slides.

Adding a Design to an Existing Presentation

Do you have an existing presentation that you want to add a design to? PowerPoint makes it easy to enhance existing slides with a design template.

To Apply a Design to an Existing Presentation:

• Open PowerPoint.
• In the Getting Started Task Pane, under Open, click on the presentation you want or select More... to browse through the files.
• Click on the down-pointing arrow in the Getting Started pane and choose Slide Design - Design Templates.
• A list of templates appears.

• Move your mouse pointer through the different designs or use the scroll bar.
• Click on the down-pointing arrow in the gray box next to the template that you like.
• Choose Apply to All Slides.

Applying a Design Template to Selected Slides

As you are working on your presentation, you can choose Apply to Selected Slides if you want one or more slides to have a different look.

A Closer View of Design Templates

If you want a closer look at the Design Templates, follow these steps:

• With a presentation open, click on a template.
• Click on the down-pointing arrow in the gray bar to the left.
• Choose Show Large Previews. (It is now checked).

• To return to the smaller views of the slides, click in the gray bar of any template and uncheck Show Large Previews.

• Choosing a Color Scheme

  PowerPoint's Design Templates have pre-selected colors but you can choose your own color scheme. A color scheme is a combination of colors for the text and background of your slides.
  

  To Choose a Different Color Scheme:

  • In the Task Pane, click on the down-pointing arrow in the gray bar next and choose Slide Design - Color Schemes.

  

  • A list of color schemes appears.
  • Move your arrow pointer through the different color scheme options or use the scroll bar.
  • When you find a color scheme that you like, click on the down-pointing arrow in the gray box and choose Apply to All Slides.

Working with Slide Views

Slide Sorter View

As you are working on your presentation, you may want to change the order of your slides. You can rearrange slides in Slide Sorter View. It allows you to view miniature slides that you can drag and drop.

To Move Slides in Slide Sorter View:

• Click on the Slide Sorter View button in the left bottom corner of the page.
• Click the slide you want to move.
• Hold down the left mouse button and drag the slide to its new location. A pointer with a box appears as you drag the slide.

• Click on the Normal View button to return to Normal View.

Working with Slides in Normal View

You can also easily move slides in Normal View. Remember, this is the Tri-Pane View that shows small slides on the left, a slide in the center and the Task Pane on the right.

To Move Slides in Normal View:

• Click on the Normal View button .
• Click a slide in the left pane and drag and drop it to its new location.
• Hold down the left mouse button and drag the slide to its new location. A pointer with a box appears as you drag the slide.

To toggle between the different views in PowerPoint 2003, click on the View buttons or click on View Slide Sorter, Normal or Slide Show.

Changing and viewing Slides in Outline View

Outline View also allows you to make changes to slides. While you can drag and drop slides in this view, it's also useful for making changes to the text of your slides or for viewing multiple slides.

To View or Make Changes to Text in Outline View:

• Click the Outline View tab in the left pane.

• An outline view of your slides appears with text.
• Click on the small gray slide you want to make changes to.
• Scroll through the slides in outline view.
• Select the slide in the outline and then type changes directly onto the center slide.
• You can view the text of all of your slides in this view.
• Return to Normal View by clicking the Slides tab in the left pane. 

Viewing Slides in Slide Show View

After you have made some changes to your PowerPoint presentation, you can get an idea of how it will look as a slide show.

To View Slides in Slide Show View:

• Click on the Slide Show button at the bottom left corner of the screen.

OR

• Click on View Slide Show.

• Click on each slide until you reach the end of the slide show. (black screen)
• Click to exit and return to Normal View.

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